Admin Coordinator, Education
Company: Columbia University
Location: New York
Posted on: May 2, 2024
Job Description:
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: $61,500.00 $85,950.00
The salary of the finalist selected for this role will be set based
on a variety of factors, including but not limited to departmental
budgets, qualifications, experience, education, licenses,
specialty, and training. The above hiring range represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Position Summary
Reporting to the Administrative Director of Education, the
Administrative Coordinator is a professional responsible for the
day-to-day administration of the educational programs and providing
overall administrative support for trainees and students.
Responsibilities
- Maintain trainees and alumni files and online databases for
accreditation purposes (ACGME, GME Track, FREIDA, ABR) and
post-graduate training verifications
- Assists with the development and maintenance of trainees'
schedules
- Coordinates didactic and grand rounds lectures
- Records and tracks trainees' conference attendance
- Manage and maintain all information in MedHub including
rotation schedules, conference attendance, evaluation distribution,
goals and objectives, duty hours, etc.
- Ensures trainees memberships for educational organizations are
active and up to date
- Processes all necessary paperwork for hospital and university
appointments
- Acts as liaison with regulatory agencies, Dean's Office,
Immigration Office and GME
- Coordinates in-service exams
- Manages schedules, evaluations and goals and objectives in
MedHub
- Coordinates new trainee orientation
- Organizes and coordinates all aspects of the recruitment
process
- Prepares and submits rank order list to the National Residency
Matching Program (NRMP)
- Prepares agendas, reports and minutes for PEC, CCC and other
educational meetings
- Coordinates educational activities including reserving
conference rooms, ordering food, etc.
- Coordinating medical students' educational programs
- Work on special projects for the Program Director and/or
Administrative Director
- Additional duties as assigned.
Minimum Qualifications
- Requires a bachelor's degree or equivalent in education and
experience plus 3 years of related experience.
Preferred Qualifications
Experience in medical and hospital education administration;
experience with medhub and ERAS.
Other Requirements
- Proficient with Excel and Word.
- Ability to independently prioritize work.
- Exceptional organizational skills.
- Demonstrate initiative and ability to utilize resources
effectively.
- Excellent communication skills (verbal, written,
interpersonal).
- Excellent critical thinking and problem solving
skills.
- This position entails working as part of a team, collaborating
with other members of the team and cross-covering as
needed.
- This role requires flexibility to arrive early or stay late as
necessary to fulfill daily duties effectively.
- Must be available to attend and travel to at least one
educational conference a year.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
Keywords: Columbia University, New York , Admin Coordinator, Education, Education / Teaching , New York, New York
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