Operations Director
Company: Archdiocese of Chicago
Location: New York
Posted on: April 18, 2024
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Job Description:
Employment Opportunities at Parishes in the Archdiocese of
Chicago Archdiocese of Chicago Human Resources :: Employment and
Service Opportunities
Opportunities at Parishes in the Archdiocese of Chicago
Contact:Livier Salazar
Director of Vicariate Operations - V4
lsalazar@archchicago.org Posted 5/1/2023Job Title:Operations
DirectorHours:Full timeParish:St. Cletus
600 W 55th St
La Grange, IL
Description:Position SummaryThe Operations Director serves as
professional administrator and strategic leader at one or more
Parishes of the Archdiocese of Chicago. In this critical role, the
Operations Director will work closely with the Pastor (and
Principal, as applicable) and the Director of Vicariate Operations
to drive positive financial performance of the Parish.The
Operations Director assists the Pastor with the stewardship of the
human, financial, and physical resources of the Parish, in
accordance with Archdiocesan policies and guidelines. This role
will have responsibility for leadership of operations staff
(bookkeepers, office, and maintenance staff).ResponsibilitiesA.
FINANCIAL MANAGEMENT--- Prepares, evaluates, and communicates the
Parish (church & school) budgets, annual reports, profit & loss,
balance sheet, accounts receivable, accounts payable, and general
ledger.--- Develops monthly variance reports and reforecasts.
Reviews all reports with the Pastor and Principal (as
applicable).--- Ensures proper internal controls are in place and
followed.--- Serves as Parish representative to banks, manages
accounts, and identifies and resolves discrepancies.--- May perform
bookkeeping functions including but not limited to, payables and
receivables and all other Parish (church and school) revenue and
expenses.--- Oversees purchasing, contract negotiations and vendor
relationships.--- Acts as the staff liaison to Parish Finance
Council; supports School Board as applicable and necessary.---
Coordinates capital campaign pledges and collections, fund raising
events, pledge drives, Parish offertory collections and
stewardship.--- Utilizes Archdiocesan best practices.--- Confirms
that all federal, state and local taxes are paid in accordance with
federal, state and local regulations.B. SCHOOL SUPPORT--- Develops
and manages the school economic model to assess the financial
impact of initiatives (e.g. enrollment vs. tuition price vs.
discounts vs. cost).--- Supports the principal in developing
assumptions for the annual budget.--- Reforecasts school finances
each fall after enrollment season.--- Supports and assists the
Principal and Pastor in all school financial management matters.o
Tuition setting processo Tuition collection processo Financial aid
processo Expense tracking and management--- Serves as a member of
the School Financial Aid Committee.C. BUILDING -MANAGEMENT---
Manages major repairs, renovations and capital projects in
accordance with Archdiocesan policies.--- Acts as liaison to
Archdiocesan administrative agencies.--- Manages custodial
maintenance functions.--- Acts as a resource for the Building
Committee.--- Is responsible for Parish security, leasing, rental,
use of Parish facilities, and acts as a liaison to local government
agencies.D. HUMAN RESOURCES MANAGEMENT--- Implements Archdiocesan
Human Resources policies; develops Parish specific job descriptions
and manages Open Enrollment.--- Manages payment of salaries and
benefits.--- Oversees the management of the Parish office (as
applicable).--- Manages the Parish office staff and employee
performance, including completion of performance management
practices.--- Evaluates support staff through yearly performance
reviews.--- Oversees implementation of the guidelines and policies
of volunteers.E. COMMUNICATION/INFORMATION--- Directs/oversees
preparation of publication of relevant information presented on the
Sunday Bulletin.--- Oversees the maintenance of the Parish census
and database.--- Maintains Information Technology including but not
limited to computers, internet, telephone, copiers, etc.---
Oversees the management of Parish operational and financial
records.F. PROJECT/TEAM MANAGEMENT--- Manages Parish project plans;
identifies needs and required action, tracks and communicates
status to relevant stakeholders, identifies challenges to plan
progress and completion and makes necessary corrections, and
implements initiatives as applicable progress and identifies
follow-up actions.--- Organizes and facilitates weekly staff
meetings to ensure all necessary information such as project plan
status, new assignments, and status of regular responsibilities is
communicated to and by team members in a timely manner, and
identify and address any challenges to progress and success.---
Brings ideas, plans, and best practices to the Parish from
Vicariate and Archdiocesan meetings.G. Perform other
responsibilities as assigned.Requirements:--- Undergraduate Degree
in Business, Accounting, Finance, or related discipline, or
equivalent professional experience.--- Three years' experience in
Accounting, Finance, or related business practices. Experience with
a not-for-profit organization or in Church management is a plus.---
Demonstrate understanding, respect and support of the Catholic
Church teaching, mission and values.--- Knowledge of safety and
security practices.--- Experience in Human Resources practices,
including people leadership, interviewing and selection, policy
application, and employment practices laws.--- Strong proficiency
in QuickBooks and Microsoft Office, especially Excel.--- Strong
verbal and written communications, interpersonal, multi-tasking,
and organizational skills.--- Ability to work in team environment
and has a "Service Mindset" when working with others.--- Able to
identify opportunities for improvement, evaluate issues and
situations, and propose and implement recommendations/solutions.---
Can be entrusted with highly confidential information.--- Strong
drive to achieve results.--- Able to travel to other Archdiocesan
locations. Special Directions:Internal Candidates (existing
employees) - Please complete the subject field of your email with
the following: "Internal Candidate - Job Title - Full name"External
Candidates - Please complete the subject field of your email with
the following: "Job Title - Full name" Return to Parish Job
Opportunities
- Archdiocese of Chicago - 835 N. Rush St., Chicago, IL
60611-2030
All Rights Reserved.
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Keywords: Archdiocese of Chicago, New York , Operations Director, Executive , New York, New York
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