Project Manager - Collections and Research Services
Company: New York Public Library
Location: New York
Posted on: March 16, 2025
Job Description:
Project Manager - Collections and Research ServicesApplication
Deadline: 21 March 2025Department: CollectionsEmployment Type: Full
TimeLocation: Stephen A. Schwarzman BuildingReporting To: Denise
HibayCompensation: $90,000 - $95,000 / yearDescriptionOverviewThe
New York Public Library (NYPL) is one of the world's great public
research libraries. Its research centers provide opportunities for
engagement with in-depth and unique collections, inspirational
reading rooms, exhibitions, programs, and a range of research
services. Collections and Research Services encompasses several
departments focused on managing the ongoing development of our
exceptional research collections, advancing unified discovery and
expanded access to our collections, both in-person and online, and
ensuring stewardship of the collections at every stage of the
collections lifecycle.We're seeking a highly motivated self-starter
with solid experience in project management environments. The
primary function of this role will be to support the Library's
strategic initiatives, track grant-funded projects and
deliverables, and ensure coordination and communication among
working groups, the Collections and Research Services staff and
their partners in the research centers, Digital and IT. The
successful candidate will thrive working across multiple projects
and competing priorities, excel at driving accountability and
clarity, and be proactive in identifying and mitigating risks and
issues.The successful candidate will apply PMI project standards,
be adept at working across organizational boundaries,
cross-functional teams and stakeholder groups in order to plan,
organize, lead and control the deliverables within scope and
timelines. Strong emphasis is placed on driving strategic plans
forward, goal setting, managing comprehensive project timelines,
capacity planning, preparing risk mitigation plans, and proactive
communication to provide project transparency, clarity, and
delivery.We seek candidates that are eager to learn and grow, have
a proven track record of supporting their project teams for
success, and are solutions focused.We are looking for someone we
can count on to:Own:
- End-to-end coordination and alignment of strategic plans across
research centers, departments and working groups, including risk
management and stakeholder communication, to establish and achieve
strategic goals, manage resources, define and protect project
scope.
- Quarterly planning process for reviewing and checking in on
each team's strategic initiatives, including goal-setting,
timelines, and resources.Teach:
- Model best practices in project management informing
Collections and Research Services project leads and team members
about strategic goals, milestones and deliverables.
- Inform other project management staff regularly about the
status of projects and goals.
- Supports the development of new staff engagement and
communication strategies.Learn:
- The scope of NYPL's research collections and services, the
systems in use, tools, products, workflows, and organizational
structure.
- The basics of library data and standard library
technology.Improve:
- Communication, dynamics, and collaboration across teams,
departments, working groups, and stakeholders.
- Team workflows to enhance efficiency, alignment and optimal
results.Some expectations for this role are that within:1 month,
this person will:
- Understand the tools available for their work, their role on
committees and working groups, details about strategic objectives,
the scope of projects underway, timelines, resources, and
dependencies with other departments.
- Begin onboarding as a key support and member of the Digital
Asset Infrastructure Renewal Project (DAIS).
- Meet and engage with key partners across the Library.3 months,
this person will:
- Continue meeting staff across the Research centers and other
departments.
- Start to gain a deeper understanding of their role,
responsibilities, and objectives, and the roles and
responsibilities of other teams.6 months and beyond, this person
will:
- Have a clearer sense of the long-term roadmap for sequencing
and implementing improvements to achieve goals.
- Have a clearer and broader understanding of their role in
contributing to measures of success, near-term goals, long-term
planning, and outstanding resource needs.Responsibilities
- Serves as a strategic planning partner and support to the Astor
Senior Director and their leadership team.
- Coordinates, supports and tracks the project to modernize the
Library's digital asset management system to enable seamless access
to our digital collections for both patrons and staff.
- Liaises and coordinates with technical project management staff
in Digital and IT as needed.
- Supports and documents the rollout of strategic initiatives and
grant-funded projects across the Collections and Research Services
departments, including, but not limited to, tracking the hiring of
project staff, deliverables, timelines, budgets and cross team
coordination.
- Ensures coordination and communication across-departments
working groups and consultants.
- Develops a proactive communication strategy to provide project
transparency, clarity, and deliverable updates.
- Supports the refinement of strategic objectives and the
development of short and long-term roadmaps.
- Performs other assigned duties as necessary.Required Education,
Experience & SkillsRequired Education & CertificationsBachelor's
degreeRequired Experience
- 4+ years of experience working as a program or technical
project manager.
- Prior experience managing project costs.
- Prior experience managing vendors and the procurement
process.
- Experience with a variety of project tracking tools, including
Smartsheets, Jira, Confluence, and similar tools.Required Skills
- Excellent skills in verbal and written communication,
organization, time management, and presentation.
- Strong interpersonal skills and the ability to lead groups,
develop consensus, promote productive teamwork, and achieve
results.
- Proven ability to drive and align highly visible projects with
cross-functional teams.
- Demonstrated ability to work both collaboratively and
independently to achieve results.
- Proven track record of delivering concurrent projects on time
and budget.
- Proven ability to proactively solve problems and find
solutions.
- Demonstrated ability to maintain positive working relationships
while still managing to hold team members accountable for their
deliverables, being comfortable pushing back and escalating when
needed.
- Professional Project Management (PMP) certification or work
towards certification substantially underway.
- Knowledge of industry standards in project management and
development methodologies (PMBOK, Agile).Managerial/Supervisory
ResponsibilitiesN/AMore...Core ValuesAll team members are expected
and encouraged to embody the NYPL Core Values:
- Be Helpful to patrons and colleagues.
- Be Resourceful in solving problems.
- Be Curious in all aspects of your work.
- Be Welcoming and Inclusive.Work Environment
- Office setting.
- 3 days in office required and 2 days remote.Physical Duties
- None.Pre-Placement Physical Required?NoUnion/Non
UnionNon-UnionFLSA StatusExemptScheduleM-F, 35 hours; 9-5 or
10-6.This job description represents the types and levels of
responsibilities that will be required of the position and shall
not be construed as a declaration of all of the specific duties and
responsibilities for the role. Job duties may change if Library
priorities change. Employees may be directed to perform job-related
tasks other than those specifically presented in this description
as needed.The New York Public LibrarySalary StatementAt the
Library, we believe that pay transparency and pay equity are
important to ensuring we source the best candidates and keep the
best employees. When making a determination as to the appropriate
salary for a candidate, we consider a variety of factors such,
including, but not limited to, the position requirements, the
skills, prior experience, and educational background required or
preferred for the job, the scope and impact of the role within the
organization, internal peer equity, and the candidate's specific
training, experience, education level, and skills. No single factor
is conclusive; the Library reserves the right to consider any and
all relevant factors and make a decision consistent with its
policies.Union Salaries are determined by collective bargaining
agreement(s).
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Keywords: New York Public Library, New York , Project Manager - Collections and Research Services, Accounting, Auditing , New York, New York
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