Senior Administrative Assistant- CBRE Investment Management

Company: CBRE
Location: New York
Posted on: April 1, 2025

Job Description:

Senior Administrative Assistant- CBRE Investment Management

Job ID

208820

Posted

28-Mar-2025

Service line

REI Segment

Role type

Full-time

Areas of Interest

Investment Management

Location(s)

New York City - New York - United States of America

About the Role:
As a CBRE Administrative Services Sr. Coordinator, you will provide administrative support to multiple departments and managers. You'll answer, screen and forward telephone calls, greet customers and resolve complex customer complaints.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.


What You'll Do:

• Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
• Answer and route calls to appropriate personnel or voicemail. Respond to difficult inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Issue visitor's passes, validate parking and maintain guest logs. Escort visitors to designated location.
• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Establish and maintain record keeping and filing systems.
• Train and instruct new or relief personnel in the receptionist duties and procedures.
• Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
• Complete expense reports and handle reconciliation of receipts.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
  
  What you'll need
  
  
  • Positive attitude, pleasant, multifaceted, adaptable, flexible, receptive to real-time feedback, aggressive, composed under stress, professional
    • Excellent communicator - both written and face-to-face, adaptable
      • Diligent minute-to-minute, with the ability to anticipate changes, prioritize constantly, react quickly, keep the team up to date with status, and follow through
        • Problem solver, entrepreneurial thinker, critical thinker, collaborator
          • Thorough and organized, with attention to detail from start to finish
            • Expert in Microsoft Office, particularly Outlook calendar and PowerPoint; proficient in Word, Excel, and Teams
              • Resourceful in researching online and within the company intranet
                • Ability to transcribe handwritten notes quickly; familiarity with real estate and financial language is a plus
                  • Experience with Zoom and video conferencing setup in office and conference room settings
                    • General technology troubleshooting ability for real-time resolutions in coordination with the local D&T team
                      • Knowledgeable in CRM software, particularly Salesforce.
                        
                        Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
                        
                        #CBREIM
                        
                        #INDSJ
                        
                        CBRE Investment Management carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for this position is $80,000 annually and the maximum salary for the position is $90,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE IM's applicable benefit program.
                        
                        Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
                        
                        Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Keywords: CBRE, New York , Senior Administrative Assistant- CBRE Investment Management, Administration, Clerical , New York, New York