Assistant Director, Columbia Publishing Course
Company: Columbia University
Location: New York
Posted on: March 13, 2025
Job Description:
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Building: Pulitzer Hall
- Salary Range: $70,000 - $75,000
The salary of the finalist selected for this role will be set based
on a variety of factors, including but not limited to departmental
budgets, qualifications, experience, education, licenses,
specialty, and training. The above hiring range represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Position Summary
Reporting to the Director of Columbia Publishing Course, the
incumbent will oversee the administration of two intensive courses
in publishing, while managing the NY office throughout the year and
coordinating with the UK office.
The incumbent will be UK-based from late August through early
October, setting up and administering the program and associated
events at Oxford University and in London.
Incumbent must be available to work evenings and some weekends
during the six-week NY course (which takes place in June and July)
and the four-week UK course (which takes place in September).
Responsibilities
- Manages domestic and international recruiting process.
Identifies recruitment sources for candidate selection. Oversees
and identifies improvements to the admission process. Promotes the
NY and UK courses by leading outreach/recruiting sessions on Zoom
and by occasionally traveling internationally and domestically to
promote the course and recruit applicants as needed.
- Update, maintain, and troubleshoot online application/CRM tool
(Slate). Work with the Journalism School's wider admissions team
and participate in ongoing training in Slate to improve technical
knowledge in data collection and the processing of
applications.
- Manages social marketing and advertising strategy. Creates
entry materials and other literature for public distribution.
Maintains program website and social media accounts (Instagram,
Facebook, LinkedIn), connecting online with potential applicants
and alumni.
- Acts as liaison to alumni of the Columbia and Radcliffe
Publishing Courses. Maintains alumni database via Google Drive,
tracking graduates passively (via industry news sites) and actively
(direct mailings and outreach on social media). Oversees social
media posts promoting alumni as they rise through the publishing
industry.
- Working closely with the Director, develops programming for NY
and UK courses. Tracks publishing industry news and generates ideas
for speakers, and updates the course curriculum
accordingly.
- Conducts research. Produces, evaluates, and organizes materials
for publishing courses. Writes extensively, including outreach
materials, correspondence, and reports. Acts as a liaison to
publishing officials at all levels in the US and UK.
- Oversees the day-to-day administration of the course office in
New York and the UK program to ensure smooth day-to-day operations
here and abroad.
- Monitors program budget and reconciliation, running reports and
performing historical research as needed. Processes invoices,
travel disbursements and other related financial transactions for
New York program. Manages relationships with vendors, donors, and
other key external contacts in New York. Assists the Director in
managing relationship with UK course host via tracking and
processing invoices and by reviewing yearly pricing and
contracts.
- Responsible for the planning and coordination of all on and
off-campus events in New York and the UK.
- Administers job placement services and other duties as
assigned, liaising with human resources departments and hiring
managers. Assists the Director in providing career counseling to
students and graduates of the course.
- Supervises student and temporary/casual employees as
needed.
- Performs other related duties as assigned.
Minimum Qualifications
- Bachelor's degree and/or its equivalent.
- Experience: 3-5 years of related experience, preferably in
higher education and/or publishing, especially magazine or digital
publishing.
- Willingness to travel and to work for 6 weeks from the UK
required.
- Must be able to work independently as well as part of a
team.
- Strong computer skills a must, including a working proficiency
in Excel, Google Drive, other database programs, and Zoom.
- Excellent communication and interpersonal skills.
- Demonstrated ability to work under changing priorities and
manage multiple tasks under deadline pressures.
- Proficiency with program budgets is required.
- Ability to use digital and social media is also a must.
Preferred Qualifications
Experience with Google AdWords and other Internet platform
advertising
Strong network of mid- and executive-level publishing contacts
Experience with designing and managing relational databases (such
as FileMaker or Access) is strongly preferred
Experience with Technolutions/Slate CRM tool
Experience planning events for 80-100+ people.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
Keywords: Columbia University, New York , Assistant Director, Columbia Publishing Course, Advertising , New York, New York
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