Creative Project Manager

Company: Havenly Inc
Location: New York
Posted on: March 1, 2025

Job Description:

At Havenly Brands, we believe that everyone deserves a home filled with beauty, personality, and meaning. Founded in 2014, we've grown into the #1 interior design service in the country. Together, with our family of brands (Interior Define, The Citizenry, The Inside, Burrow, and St. Frank), Havenly Brands is reinventing the way that people design and shop for their homes, making quality, well-crafted furniture and professional interior design accessible for all.We're hiring a production genius with styling DNA to fuel our creative endeavors - especially photoshoots, and studio installations. The perfect candidate is a jack of all trades who thrives on organization, initiative, moodboards, and infusing every project with meticulous attention to detail. You'll be the backbone of our creative team, ensuring that every project runs like a well-oiled machine and is executed flawlessly.Sure, we're a little biased, but here's why the gig is so great:

• We're assembling a stellar team and need a highly organized producer to help execute (and elevate) our creative vision.
• There's always something new happening at Havenly Brands, so we run hard and move fast. The best part of that? Your days are as interesting as they are inspiring.
• Rockstars and go-getters make up our team, so if that's you as well--- you'll feel right at home. And it makes the hard work way more exhilarating.
• We're redefining how people design and shop for home: making it accessible, simple, and fun. Shift culture with us.You'll be working across our family of brands, reporting to Havenly Brands' Head of Production and directly managing our Creative Coordinator. We believe in magic that happens when we collaborate in person, so this position is required onsite in New York, NY (or Denver, CO, if hired in that market). Hybrid schedule of 2 days in office per week, with variability pending shoot schedule and on-set studio needs.What you'll do:Production & Project Management
  • Production Mastery: Lead the end-to-end production process for photoshoots, ensuring every deliverable is on time, on brand, and on budget.
  • Timeline & Resource Management: Build and maintain detailed project timelines while managing calendars, crew bookings, and equipment to hit every milestone flawlessly.
  • Budget Oversight: Develop and manage budgets for photoshoots and creative projects, ensuring resources are allocated efficiently.
  • Logistics & Coordination: Act as the central point of contact for cross-functional teams (photographers, stylists, models, etc.), handling tasks like scouting locations, securing permits, coordinating travel, and transporting props.
  • Support Concepting: Partner with the creative team to brainstorm and develop mood boards, scout locations, craft shot lists, and coordinate styling props and wardrobe.
  • Problem Solver Extraordinaire: Anticipate challenges before they arise and pivot seamlessly-whether it's finding the perfect location or even sourcing a goat for a social campaign, you handle every ask with creativity and confidence.
  • Support Other Creative Productions: Manage additional creative projects as needed-from brand marketing activations to retail installations and openings.Merchandise & Inventory (with support from Creative Coordinator)
    • Merchandise Handling: Receive, unpack, assemble, and store studio furniture with precision, ensuring orders are accurate.
    • Inventory Management: Maintain detailed inventory records of products for creative projects by identifying, labeling, and organizing samples across locations.
    • Distribution Logistics: Create and update pack-lists for location shoots, liaise with operations on sample requests, prep furniture for shipment, coordinate merchandise transport, and manage post-shoot stock redistribution.On-Site & Technical Production
      • Production Assistance: Provide on-set support with tasks such as errands, set preparation, equipment handling, shot-list management, and other administrative duties.
      • Technical Assistance: Assist with lighting, camera, and capture setups, and troubleshoot technical issues to keep production running smoothly.
      • On-Site Production & Travel: Be hands-on during shoot days at both studio and location settings-coordinating installs, load-outs, and travel logistics so everything flows effortlessly.
        • Photo & Video Editing: Work closely with our internal brand team to field basic retouching and video editing requests, while briefing external editors to ensure timely, polished results. Ability to perform edits independently is a definite plus.What you'll bring:
          • Experienced Producer: You bring 3+ years of production experience, ideally across multiple brands or projects in a fast-paced environment, with a strong understanding of creative processes and timelines.
          • Organizational Powerhouse: You're a master of details, schedules, and spreadsheets, and you excel at juggling multiple projects without breaking a sweat.
          • Calm Under Pressure: High-pressure, fast-paced environments bring out your best-you thrive on solving problems and staying one step ahead.
          • Collaborative Communicator: You keep everyone aligned and informed, ensuring the right people have the right info at the right time.
          • Proactive Doer: You see what needs to be done, jump in, and make it happen-often before anyone else even realizes it's needed.
          • Technical Expertise: Experience in photography and video production with knowledge of industry standards and protocols.
          • Brand Prowess: Solid understanding of brand strategy and design/photography values - you know what it takes to create a beautiful scene, and aren't afraid to get your hands dirty bringing it to life.
          • Initiative: A self-starter with a can-do attitude - you don't wait for opportunities, you create them. And with a smile at that.
          • Gumption, tenacity, and amazing problem-solving ability: there is no last-minute challenge too daunting for you to figure out. And you won't stop until you do.
          • Leadership: A natural leader, who is comfortable and confident leading a group to brief in projects, present timelines, corral stakeholder inputs, and more.
          • Physical Stamina: The ability to stand for long periods, lift heavy objects, and move equipment around a studio environment.
          • Interior Design Interest: An interest in interior design and a natural eye for style - you feel just as home creating photoshoot moodboards, sourcing talent wardrobe, and scouting locations as you do with budgets, timelines, and spreadsheets.
          • Presentation Finesse: The ability to present details and logistics into beautiful decks and thorough spreadsheets. People regularly compliment you on your visual organization skills.
          • Communication Skills: Stellar written and verbal communication skills - you have a way of connecting with people through speech and copy.
          • Software Knowledge: Prior experience with video and photography software is a huge plus. This includes proficiency in Adobe Photoshop, non-linear editing suites (Premiere, Final Cut, DaVinci Resolve), and capture ingest tools (Lightroom, Capture One). Alongside familiarity with project management tools like Asana, Canva, Google Slides, Google Sheets, Dropbox, Brandfolder, etc.Additional Details:
            • This is a full-time position located in New York, NY. Candidates in Denver, CO will also be considered. Must be willing to travel regularly for photoshoots, installations, and other creative team needs.
            • Targeted compensation range for this role: $70-80K
            • Our total rewards package includes competitive compensation, generous PTO, volunteer days off, health benefits (Medical, Dental, Vision, Disability), 401K, and paid Parental leave. In addition, we offer free design services, furniture discounts, and merchandise credits.
            • Havenly is an Equal Opportunity Employer. Havenly's employment decisions are made without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.
            • Applicants must be currently authorized to work in the United States on a full-time basis.As a company, our goal is to make everyone feel good at home and that starts right here, at Havenly HQ. We celebrate our differences and encourage everyone to bring their true selves to work each and every day. Throughout the journey of each of our team members, as a company, we take pride in and commit to ensuring that everyone feels valued, heard, welcome and has equal opportunity to thrive. With the above stated, Havenly is committed to cultivating a diverse and inclusive team. We are open to candidates of all backgrounds and encourage you to apply if interested.
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Keywords: Havenly Inc, New York , Creative Project Manager, Executive , New York, New York