Creative Project Manager
Company: Havenly Inc
Location: New York
Posted on: March 1, 2025
Job Description:
At Havenly Brands, we believe that everyone deserves a home
filled with beauty, personality, and meaning. Founded in 2014,
we've grown into the #1 interior design service in the country.
Together, with our family of brands (Interior Define, The
Citizenry, The Inside, Burrow, and St. Frank), Havenly Brands is
reinventing the way that people design and shop for their homes,
making quality, well-crafted furniture and professional interior
design accessible for all.We're hiring a production genius with
styling DNA to fuel our creative endeavors - especially
photoshoots, and studio installations. The perfect candidate is a
jack of all trades who thrives on organization, initiative,
moodboards, and infusing every project with meticulous attention to
detail. You'll be the backbone of our creative team, ensuring that
every project runs like a well-oiled machine and is executed
flawlessly.Sure, we're a little biased, but here's why the gig is
so great:
- We're assembling a stellar team and need a highly organized
producer to help execute (and elevate) our creative vision.
- There's always something new happening at Havenly Brands, so we
run hard and move fast. The best part of that? Your days are as
interesting as they are inspiring.
- Rockstars and go-getters make up our team, so if that's you as
well--- you'll feel right at home. And it makes the hard work way
more exhilarating.
- We're redefining how people design and shop for home: making it
accessible, simple, and fun. Shift culture with us.You'll be
working across our family of brands, reporting to Havenly Brands'
Head of Production and directly managing our Creative Coordinator.
We believe in magic that happens when we collaborate in person, so
this position is required onsite in New York, NY (or Denver, CO, if
hired in that market). Hybrid schedule of 2 days in office per
week, with variability pending shoot schedule and on-set studio
needs.What you'll do:Production & Project Management
- Production Mastery: Lead the end-to-end production process for
photoshoots, ensuring every deliverable is on time, on brand, and
on budget.
- Timeline & Resource Management: Build and maintain detailed
project timelines while managing calendars, crew bookings, and
equipment to hit every milestone flawlessly.
- Budget Oversight: Develop and manage budgets for photoshoots
and creative projects, ensuring resources are allocated
efficiently.
- Logistics & Coordination: Act as the central point of contact
for cross-functional teams (photographers, stylists, models, etc.),
handling tasks like scouting locations, securing permits,
coordinating travel, and transporting props.
- Support Concepting: Partner with the creative team to
brainstorm and develop mood boards, scout locations, craft shot
lists, and coordinate styling props and wardrobe.
- Problem Solver Extraordinaire: Anticipate challenges before
they arise and pivot seamlessly-whether it's finding the perfect
location or even sourcing a goat for a social campaign, you handle
every ask with creativity and confidence.
- Support Other Creative Productions: Manage additional creative
projects as needed-from brand marketing activations to retail
installations and openings.Merchandise & Inventory (with support
from Creative Coordinator)
- Merchandise Handling: Receive, unpack, assemble, and store
studio furniture with precision, ensuring orders are accurate.
- Inventory Management: Maintain detailed inventory records of
products for creative projects by identifying, labeling, and
organizing samples across locations.
- Distribution Logistics: Create and update pack-lists for
location shoots, liaise with operations on sample requests, prep
furniture for shipment, coordinate merchandise transport, and
manage post-shoot stock redistribution.On-Site & Technical
Production
- Production Assistance: Provide on-set support with tasks such
as errands, set preparation, equipment handling, shot-list
management, and other administrative duties.
- Technical Assistance: Assist with lighting, camera, and capture
setups, and troubleshoot technical issues to keep production
running smoothly.
- On-Site Production & Travel: Be hands-on during shoot days at
both studio and location settings-coordinating installs, load-outs,
and travel logistics so everything flows effortlessly.
- Photo & Video Editing: Work closely with our internal brand
team to field basic retouching and video editing requests, while
briefing external editors to ensure timely, polished results.
Ability to perform edits independently is a definite plus.What
you'll bring:
- Experienced Producer: You bring 3+ years of production
experience, ideally across multiple brands or projects in a
fast-paced environment, with a strong understanding of creative
processes and timelines.
- Organizational Powerhouse: You're a master of details,
schedules, and spreadsheets, and you excel at juggling multiple
projects without breaking a sweat.
- Calm Under Pressure: High-pressure, fast-paced environments
bring out your best-you thrive on solving problems and staying one
step ahead.
- Collaborative Communicator: You keep everyone aligned and
informed, ensuring the right people have the right info at the
right time.
- Proactive Doer: You see what needs to be done, jump in, and
make it happen-often before anyone else even realizes it's
needed.
- Technical Expertise: Experience in photography and video
production with knowledge of industry standards and protocols.
- Brand Prowess: Solid understanding of brand strategy and
design/photography values - you know what it takes to create a
beautiful scene, and aren't afraid to get your hands dirty bringing
it to life.
- Initiative: A self-starter with a can-do attitude - you don't
wait for opportunities, you create them. And with a smile at
that.
- Gumption, tenacity, and amazing problem-solving ability: there
is no last-minute challenge too daunting for you to figure out. And
you won't stop until you do.
- Leadership: A natural leader, who is comfortable and confident
leading a group to brief in projects, present timelines, corral
stakeholder inputs, and more.
- Physical Stamina: The ability to stand for long periods, lift
heavy objects, and move equipment around a studio environment.
- Interior Design Interest: An interest in interior design and a
natural eye for style - you feel just as home creating photoshoot
moodboards, sourcing talent wardrobe, and scouting locations as you
do with budgets, timelines, and spreadsheets.
- Presentation Finesse: The ability to present details and
logistics into beautiful decks and thorough spreadsheets. People
regularly compliment you on your visual organization skills.
- Communication Skills: Stellar written and verbal communication
skills - you have a way of connecting with people through speech
and copy.
- Software Knowledge: Prior experience with video and photography
software is a huge plus. This includes proficiency in Adobe
Photoshop, non-linear editing suites (Premiere, Final Cut, DaVinci
Resolve), and capture ingest tools (Lightroom, Capture One).
Alongside familiarity with project management tools like Asana,
Canva, Google Slides, Google Sheets, Dropbox, Brandfolder,
etc.Additional Details:
- This is a full-time position located in New York, NY.
Candidates in Denver, CO will also be considered. Must be willing
to travel regularly for photoshoots, installations, and other
creative team needs.
- Targeted compensation range for this role: $70-80K
- Our total rewards package includes competitive compensation,
generous PTO, volunteer days off, health benefits (Medical, Dental,
Vision, Disability), 401K, and paid Parental leave. In addition, we
offer free design services, furniture discounts, and merchandise
credits.
- Havenly is an Equal Opportunity Employer. Havenly's employment
decisions are made without regard to race, color, religion,
national origin, age, sex, marital status, ancestry, physical or
mental disability, veteran status, gender identity, sexual
orientation, or any other legally protected status.
- Applicants must be currently authorized to work in the United
States on a full-time basis.As a company, our goal is to make
everyone feel good at home and that starts right here, at Havenly
HQ. We celebrate our differences and encourage everyone to bring
their true selves to work each and every day. Throughout the
journey of each of our team members, as a company, we take pride in
and commit to ensuring that everyone feels valued, heard, welcome
and has equal opportunity to thrive. With the above stated, Havenly
is committed to cultivating a diverse and inclusive team. We are
open to candidates of all backgrounds and encourage you to apply if
interested.
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Keywords: Havenly Inc, New York , Creative Project Manager, Executive , New York, New York
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