Director of Finance (Chautauqua Hotel Company)/Career Opportunity
Company: Chautauqua Institution
Location: New York
Posted on: March 4, 2025
Job Description:
Director of Finance (Chautauqua Hotel Company)/Career
OpportunityJob Category: FinanceRequisition Number:
DIREC004133Posted: February 10, 2025Employment Type:
Full-TimeLocation: New York State - Hotel 3The Athenaeum Hotel3 S
Lake DrChautauqua, NY 14722, USASalary: $85,500 USD per yearThe
Director of Finance is primarily responsible for hotel financial
activities including internal and audited financial report
preparation, general ledger, internal controls, accounts payable,
accounts receivable, payroll and benefits, taxes, and budget
process. Serves as a trusted advisor to the Senior Director of
Athenaeum Hotel Operations and the entire Management team,
providing ongoing fiscal management support throughout the
enterprise, while safeguarding assets.This role is also envisioned
to support the Chautauqua Institution Finance staff when needed in
essence working with the broad Finance team to achieve their
goals.Responsibilities
- Maintain general ledger, prepare financial statements/reports
and support journal entries, and account reconciliations.
- Provide accurate and timely financial information to the Senior
Director of the Athenaeum Hotel Operations and Management
team.
- Ensure accounting policies and procedures are in place and
operating effectively, supporting internal controls in those areas
that relate specifically to fiscal responsibilities.
- Analyze revenue and expense performance versus budget regularly
and prepare management-level reports for the Senior Director of
Athenaeum Hotel Operations, Management team, and Institution
CFO.
- Supervise and perform as needed the handling of cash receipts,
cash disbursements, accounts payable, and internal audit.
- Oversight of balance sheet account activity to include
preparation of bank reconciliations and a fixed asset accounting
system.
- Prepare year-end audit documents for external audit review.
Assist independent auditors with the completion of their audits and
related tax work.
- Reconcile ledger with the payroll accounting systems.
- Monitor receipts and disbursements daily.
- Oversight and execution of monthly charges and reconciliations
to the Chautauqua Institution.
- Oversight and review of hotel accounts payable for
documentation and approval of payment.
- Prepare account analysis as necessary for internal purposes and
the external audit.
- Prepare, file, and make monthly sales tax payments and
quarterly bed tax payments.
- Review and approve all account payable vouchers for proper
documentation and proper allocations.
- Assist in monitoring all functions of the Hotel Property
Management and Point of Sale systems.
- Assist the Senior Director of Athenaeum Hotel Operations with
the development of both capital and operations budgets.
- Monitor capital expenditure appropriations.
- Partner with the Institution's Payroll and Human Resource
departments ensuring effective and efficient payroll
processes.
- Provide annual departmental budget guidelines to all internal
departments.
- Maintain accurate accounting of all Company lines of business
necessary for fiscal reporting and annual budget development and
monitoring.
- Review inventory procedures and final counts pre-season,
post-season, and year-end.
- Assist as needed in the training of seasonal staff.Daily
Operations and Business Strategy
- Communicate regularly with the Senior Director of Athenaeum
Hotel Operations and Chautauqua Institution CFO regarding trends
and variances that will impact year-end and future financial
results.
- Support hotel business plan/approved budget advising Senior
Director of Athenaeum Hotel Operations on the success of financial
strategies informing plans/enhancements and determining impact on
operations.
- Maintain positive working relationships with all staff
promoting a collaborative internal and external environment.
- Act as leader and training resource for Property Management,
Point of Sale Systems, and Enterprise Resource Planning systems,
including system updates, troubleshooting/interactions with
internal and external Help Desk, risk mitigation, and data
recovery.
- As a member of the Finance team, collaborate with Chautauqua
Institution in various accounting policies, procedures, operations,
and intercompany transactions.
- Assist Summer Auditor with daily venue audits and weekly
payroll compliance.About YouEducation
- Bachelor's degree in business, majoring in accounting. Formal
accounting designation or working toward a plus.Experience
- 7-10 years of diverse accounting experience, financial
reporting, general ledger, cash management and internal control,
and policy development and monitoring.Knowledge, Skills, and
Abilities
- Working knowledge of Hotel Operations, including but not
limited to: SOPs, P&L, Budgeting, Sales Processes, Customer
Relations, Health Safety Standards, Federal/State Labor Law, and
Employee Development/Training.
- Ability to develop and maintain effective operating/control
processes for maximum efficiency and profitability while ensuring
adherence to established guest service criteria.
- Must have excellent interpersonal skills and problem-solving
abilities, exercising sound judgment with a capacity to remain calm
when faced with multiple priorities and deadlines. Advanced
written/verbal communication skills to direct and collaborate with
diverse groups at all levels.
- Working knowledge of MS Office (Word, Excel, Outlook, and
PowerPoint). Prior experience working with diverse Hospitality,
Point of Sale (POS), Property Management Software Programs, and ERP
systems including functional assessments and system
conversions.About Chautauqua InstitutionChautauqua Institution is a
not-for-profit global convener of dialogue on the most significant
issues of the day through engagement across four pillars the arts,
education, religion, and recreation. The Chautauqua community is
located on the shores of Chautauqua Lake in southwestern New York
State and comes alive each summer with a unique mix of visual and
performing arts, lectures, interfaith worship/programs, and
recreational activities. Chautauqua Institution owns and operates
Chautauqua Hotel Company, a comprehensive hotel, food & beverage,
conference, and events organization.Work Schedule & LocationThis
position is at Chautauqua Institution's main campus in Southwestern
New York (Chautauqua County). The schedule is full-time and may
include daytime and evening hours, weekdays, and weekends,
especially in the busy summer operating season and during project
go-live periods. The position will be based on the main campus in
Chautauqua, New York, but may require some travel.Total Rewards for
Our TalentCompensation for this role starts at $85,500 and
qualified candidates may earn up to $104,000/annual. Chautauqua
Institution's competitive compensation and benefits suite includes
a national health insurance network, flexible spending (or health
savings) account options, dental and vision insurance,
complimentary life insurance, wellness incentives, an employee
assistance program, supplemental life insurance, and long-term
disability options. The Institution supports planning for
retirement through a discretionary employer retirement plan
contribution, which has recently been 10% of gross compensation
following the designated service period.Our Commitment to
IDEAChautauqua Institution values Inclusion, Diversity, Equity, and
Accessibility (IDEA) as a priority in our strategic plan, 150
Forward. One of our five core values is "The dignity and
contributions of all people." We are committed to creating
conditions where everyone can engage as complete and valued
participants in the Chautauqua experience. The Institution is an
equal-opportunity employer committed to equitable and inclusive
hiring practices. Applicants and employees will not be
discriminated against based on any status protected under federal,
state, or local law. We especially welcome applications from those
who can demonstrate experience, engagement, and professional
expertise in IDEA.
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Keywords: Chautauqua Institution, New York , Director of Finance (Chautauqua Hotel Company)/Career Opportunity, Executive , New York, New York
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