Director of Finance (Chautauqua Hotel Company)/Career Opportunity

Company: Chautauqua Institution
Location: New York
Posted on: March 4, 2025

Job Description:

Director of Finance (Chautauqua Hotel Company)/Career OpportunityJob Category: FinanceRequisition Number: DIREC004133Posted: February 10, 2025Employment Type: Full-TimeLocation: New York State - Hotel 3The Athenaeum Hotel3 S Lake DrChautauqua, NY 14722, USASalary: $85,500 USD per yearThe Director of Finance is primarily responsible for hotel financial activities including internal and audited financial report preparation, general ledger, internal controls, accounts payable, accounts receivable, payroll and benefits, taxes, and budget process. Serves as a trusted advisor to the Senior Director of Athenaeum Hotel Operations and the entire Management team, providing ongoing fiscal management support throughout the enterprise, while safeguarding assets.This role is also envisioned to support the Chautauqua Institution Finance staff when needed in essence working with the broad Finance team to achieve their goals.Responsibilities

• Maintain general ledger, prepare financial statements/reports and support journal entries, and account reconciliations.
• Provide accurate and timely financial information to the Senior Director of the Athenaeum Hotel Operations and Management team.
• Ensure accounting policies and procedures are in place and operating effectively, supporting internal controls in those areas that relate specifically to fiscal responsibilities.
• Analyze revenue and expense performance versus budget regularly and prepare management-level reports for the Senior Director of Athenaeum Hotel Operations, Management team, and Institution CFO.
• Supervise and perform as needed the handling of cash receipts, cash disbursements, accounts payable, and internal audit.
• Oversight of balance sheet account activity to include preparation of bank reconciliations and a fixed asset accounting system.
• Prepare year-end audit documents for external audit review. Assist independent auditors with the completion of their audits and related tax work.
• Reconcile ledger with the payroll accounting systems.
• Monitor receipts and disbursements daily.
• Oversight and execution of monthly charges and reconciliations to the Chautauqua Institution.
• Oversight and review of hotel accounts payable for documentation and approval of payment.
• Prepare account analysis as necessary for internal purposes and the external audit.
• Prepare, file, and make monthly sales tax payments and quarterly bed tax payments.
• Review and approve all account payable vouchers for proper documentation and proper allocations.
• Assist in monitoring all functions of the Hotel Property Management and Point of Sale systems.
• Assist the Senior Director of Athenaeum Hotel Operations with the development of both capital and operations budgets.
• Monitor capital expenditure appropriations.
• Partner with the Institution's Payroll and Human Resource departments ensuring effective and efficient payroll processes.
• Provide annual departmental budget guidelines to all internal departments.
• Maintain accurate accounting of all Company lines of business necessary for fiscal reporting and annual budget development and monitoring.
• Review inventory procedures and final counts pre-season, post-season, and year-end.
• Assist as needed in the training of seasonal staff.Daily Operations and Business Strategy
  • Communicate regularly with the Senior Director of Athenaeum Hotel Operations and Chautauqua Institution CFO regarding trends and variances that will impact year-end and future financial results.
  • Support hotel business plan/approved budget advising Senior Director of Athenaeum Hotel Operations on the success of financial strategies informing plans/enhancements and determining impact on operations.
  • Maintain positive working relationships with all staff promoting a collaborative internal and external environment.
  • Act as leader and training resource for Property Management, Point of Sale Systems, and Enterprise Resource Planning systems, including system updates, troubleshooting/interactions with internal and external Help Desk, risk mitigation, and data recovery.
  • As a member of the Finance team, collaborate with Chautauqua Institution in various accounting policies, procedures, operations, and intercompany transactions.
  • Assist Summer Auditor with daily venue audits and weekly payroll compliance.About YouEducation
    • Bachelor's degree in business, majoring in accounting. Formal accounting designation or working toward a plus.Experience
      • 7-10 years of diverse accounting experience, financial reporting, general ledger, cash management and internal control, and policy development and monitoring.Knowledge, Skills, and Abilities
        • Working knowledge of Hotel Operations, including but not limited to: SOPs, P&L, Budgeting, Sales Processes, Customer Relations, Health Safety Standards, Federal/State Labor Law, and Employee Development/Training.
        • Ability to develop and maintain effective operating/control processes for maximum efficiency and profitability while ensuring adherence to established guest service criteria.
        • Must have excellent interpersonal skills and problem-solving abilities, exercising sound judgment with a capacity to remain calm when faced with multiple priorities and deadlines. Advanced written/verbal communication skills to direct and collaborate with diverse groups at all levels.
        • Working knowledge of MS Office (Word, Excel, Outlook, and PowerPoint). Prior experience working with diverse Hospitality, Point of Sale (POS), Property Management Software Programs, and ERP systems including functional assessments and system conversions.About Chautauqua InstitutionChautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conference, and events organization.Work Schedule & LocationThis position is at Chautauqua Institution's main campus in Southwestern New York (Chautauqua County). The schedule is full-time and may include daytime and evening hours, weekdays, and weekends, especially in the busy summer operating season and during project go-live periods. The position will be based on the main campus in Chautauqua, New York, but may require some travel.Total Rewards for Our TalentCompensation for this role starts at $85,500 and qualified candidates may earn up to $104,000/annual. Chautauqua Institution's competitive compensation and benefits suite includes a national health insurance network, flexible spending (or health savings) account options, dental and vision insurance, complimentary life insurance, wellness incentives, an employee assistance program, supplemental life insurance, and long-term disability options. The Institution supports planning for retirement through a discretionary employer retirement plan contribution, which has recently been 10% of gross compensation following the designated service period.Our Commitment to IDEAChautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is "The dignity and contributions of all people." We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal-opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA.
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Keywords: Chautauqua Institution, New York , Director of Finance (Chautauqua Hotel Company)/Career Opportunity, Executive , New York, New York