Associate Director Gift Processing

Company: Seth Diamond Associates
Location: New York
Posted on: March 6, 2025

Job Description:

Associate Director Gift Processing Information Technology Department

Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.

To $120,000 +

Many extra paid days off!

Jewish nonprofit Organization



Oversee the end-to-end process of receiving and recording all gifts to the organization. Support the organization's goals by ensuring the accurate, timely, and efficient processing of donations.

Lead and manage the Gift Processing team and work closely with other departments, including Development, the Raiser's Edge team, and Finance, to ensure the seamless integration of gift processing within the organization's operations.

Supervise staff, provide mentorship, and foster a collaborative work environment. Strong background in CRM systems (preferably Raiser's Edge NXT), nonprofit financial tracking expertise, and the ability to collaborate effectively across departments.



Gift Processing Management

---Supervise and mentor the Gift Processing team, providing direction, training, and feedback. Foster a collaborative and efficient work environment to ensure timely processing of all gifts.

---Lead and manage the gift processing function and provide backup data entry assistance.

---Ensure that effective processes are in place to follow up on gifts received with missing, incomplete, or unclear information, and that effective procedures are in place to provide oversight to the entire process for handling all pledge and gift payments through system.

---Ensure that restricted gifts are tracked and are spent appropriately. Develop procedures to ensure accurate and timely reporting is being provided to donors who have given restricted gifts.

---Manage key internal controls to ensure all gifts are recorded accurately and on a timely basis.

---Coordinate with the Development team to contact donors to resolve issues or concerns.

---Refine and manage reconciliation of gift data across multiple systems with Raiser's Edge.

Reporting and Analysis

---Work closely with National Development in issuing financial annual performance reports to endowment and other donors.

---Produce and present Campaign Revenue Forecasting pledge receivable aging and write-off reports.

---Prepare various financial campaign revenue reports (e.g., daily gift report, weekly and monthly campaign reports), providing accurate updates that are distributed to National Development, Regional Offices, and lay leaders.



Finance Collaboration

---Assist with reconciliation between the financial accounting system (NetSuite) and the donor management system (Raiser's Edge NXT) and the bank.

---Coordinate with the Finance, Business Analyst/Database Administrator, and Development Business Operations Team.

Review and plan for outstanding matters of importance and discuss ways to continuously streamline and improve the Pledge to Cash business process

---Ensure continuous and collaborative communication on all relevant matters with the National Development Department, Regional Offices, and IT. Coordinate with the Senior Development Director, Operations and Associate Director, Data Applications, Operations to ensure that financial systems and procedures are effectively aligned with Development operations and policies.



---Extensive technical expertise in nonprofit CRMs, including data architecture, system integrations, automation workflows, and reporting tools.

Experience with Raiser's Edge NXT preferred.

Bachelor's degree (Finance or Business preferred) or relevant work experience

---Minimum of 5 years of related work experience (gift processing and record keeping in a not-for-profit organization)

---Strong customer service orientation and skills

---Working knowledge of Microsoft Office Suite software

---Experience using general ledger systems (a plus)

Regular Full-time employee benefits:

--- Medical, vision, and dental plans

--- Flexible Spending Account options

--- Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment

--- Paid Holidays (many Federal and major Jewish Holidays)

--- Hybrid work schedule

--- 403(b) participation, after one year of employment

--- Transit plan



For immediate consideration, please submit resume in confidence to:

Seth@Sethdiamondassociates.com

Seth Diamond Associates, Inc.

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