Events Management Temp

Company: Beacon Hill Staffing Group, LLC
Location: New York
Posted on: April 5, 2025

Job Description:

Our client is looking for a long-term Events Management Temp to join their Events Team! The Events team services all offices and businesses globally at the firm. The team ensures that every conference and event demonstrates the highest level of quality, cost efficiency and control, while liaising with each business unit and host(s) as a strategic partnership. The team offers creative ideas and excellent execution while leveraging global supplier relationships and the firm's overall purchasing power. Our client is seeking a consultant to join the team in their New York office ASAP (as soon as they can find the right candidate) for an estimated contract of 6 months. The candidate they are seeking will partner on and lead events across North America, work directly with business lines, and report directly a Senior Vice President of Events based in New York. This role is fully onsite, Monday thru Friday. The hours are 9am-5pm + OT as needed for events. Hourly pay rate is up to $50/hr DOE.

Take the next step in your career now, scroll down to read the full role description and make your application.

Responsibilities would include, but are not limited to the following:
On-site execution and staffing - providing oversight and team leadership for onsite staff
Venue selection and management - providing knowledgeable, creative venue ideas
Maintaining good long-term relationships with hotels, restaurants, venues and suppliers
Contract negotiations and managing vendor service levels
Financial Controls - responsibility for building an accurate and thorough budget and adherence to the budget throughout the planning process.
Ensuring that cost avoidance/saving measures are identified.

Branding, content and presentation collaboration - understanding, applying and promoting internal client's vision by working with internal marketing teams to provide direction on branded merchandise, agenda building, and speaker suggestions
Collaborate with Business Unit leads to develop and execute the firm's strategic plans and initiatives at events while ensuring alignments with goals
Involvement with full production process, audio visual requirements and set-up for multi-day programs
Event closing - providing client with reconciled budget, scheduling post conference debrief / surveys and generating initial and final feedback for potential rescheduling
Data Management, Reporting & Analysis - Generating reports and managing changes for registration, conference activities and seating arrangements for meal functions
Represent the company at industry events, conferences, and meetings, enhancing the company's reputation and network.


Qualifications: Our client seeks to hire an individual who works well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate must have:
A minimum of 4+ year's experience in event management, specifically in New York City, in a fast-paced corporate organization
Individuals who are highly motivated, intelligent, and have demonstrated excellence in prior endeavors
Ability to work independently, as well as part of a global team, and take initiative within the office on daily event assignments and special projects.
Personal integrity, initiative and leadership qualities and ability to work in an environment that demands excellence and efficiency
Strong event management skills within the Financial Services sector with the ability to adapt style as the situation requires
Strong negotiating skills
Strong venue and vendor knowledge
Strong customer service mentality
Ability to manage multiple events and initiatives concurrently and prioritize effectively
Proactive and responsive
Highly detail oriented
Strong analytical skills, financial reporting background plus strong excel skills
Relevant industry knowledge up-to-date with market changes
In depth and hands on experience in CVENT software
Strong communication skills with proven ability to build and maintain business relationships across all professional levels both internal and external
BS/BA Degree required; hospitality concentration preferred but not required


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, New York , Events Management Temp, Executive , New York, New York