Project Administrator

Company: HARDESTY & HANOVER
Location: New York
Posted on: April 1, 2025

Job Description:

Position Title: Project AdministratorLocation: New York, New York, United StatesDepartment: Project ManagerDescription: H&H is offering an exciting opportunity for a Project Administrator to join our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget. With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe. Responsibilities Coordination and Communication Help the project manager with administrative duties and processes Schedule internal and external meetings and keep minutes Alert the project manager to issues as they arise Act as point of contact for the project team and facilitate communication Collaborate on stakeholder presentations Invoicing and Commercial Administration Assist PM with project planning and the development of monthly project invoices Assist PM with Vantagepoint resource planning and project submittal data entry Support PM in project progress tracking Support PM in development of monthly progress report and supporting documentations Support PM in development of monthly project invoices Develop contract change orders, time extensions and other commercial requests Support PM in development of subconsultant and subcontractor contracts and agreements Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements Documentation and Record-Keeping Support project team leads on reporting for project completion and performance Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors Prepare and distribute project materials and submittals to clients Quality Management Support Support project team in project Quality management system documentation and Quality Audit process Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors Coordinate with Quality Management team on project submittal dates and changes to project schedules Requirements: Minimum of Associate's Degree in business administration or related field. Bachelor's Degree in business administration or related field is a plus Excellent oral and written communication skills Excellent organizational and time management skills Working knowledge of project delivery process, flowcharts, meeting minutes Ability to develop a basic understanding of bridge and heavy infrastructure design delivery Ability to learn client-specific commercial requirements and procedures Understanding of applicable firm management and operating policies Computer literate with an ability to master advanced techniques and applications Strong proficiency in MS Office suite of applications and ability to learn other position specific software Excellent oral and written communication skills Excellent organizational and time management skills The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds The employee will perform the duties required in an office environment. Occasional trips to field sites may be required The employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sites Benefits: Salary range- $50,000-$65,000 annually. Salary commensurate with experience.We offer a professional work environment, competitive salary, benefits package, and 401(k).EOE M/F/ DISABILITY/VETSPI3ff6226a32da-25660-36502719

Keywords: HARDESTY & HANOVER, New York , Project Administrator, Other , New York, New York