Executive Assistant to Chief Executive Officer
Company: New York Times
Location: New York
Posted on: March 5, 2025
Job Description:
Executive Assistant to Chief Executive OfficerApplylocations:
New York, NYtime type: Full timeposted on: Posted 4 Days Agojob
requisition id: REQ-017865The mission of The New York Times is to
seek the truth and help people understand the world. That means
independent journalism is at the heart of all we do as a company.
It's why we have a world-renowned newsroom that sends journalists
to report on the ground from nearly 160 countries. It's why we
focus deeply on how our readers will experience our journalism,
from print to audio to a world-class digital and app destination.
And it's why our business strategy centers on making journalism so
good that it's worth paying for.Job DescriptionAbout the RoleThe
role of the Executive Assistant is to ensure a highly effective and
efficient office of the Chief Executive Officer (CEO), and to
represent the CEO, both internally and externally, in a manner that
corresponds to the professional nature of the office. You will be
the primary support on everything administrative, and you'll be a
strategic partner working alongside the CEO and Chief of Staff
(COS) in enabling the operations of the business.This is an onsite
position based in our New York City headquarters, reporting to the
CEO.Responsibilities:
- Administrative Support:
- Strategically manage the CEO's fluid calendar, appointments and
travel arrangements and proactively manage changes and
conflicts.
- Screen and prioritize a heavy and intense volume of
correspondences and answer inquiries, resolve problems and make
appropriate referrals on behalf of the CEO.
- Join meetings to take notes, provide support and advice to CEO
and COS on projects and solutions to challenges.
- Draft and proofread correspondence, reports and
presentations.
- Support budget tracking and complete expense reports
promptly.
- Meeting Support and Event Coordination:
- Plan and manage logistics for events including all company
meetings, leadership offsite events and social gatherings.
- Working with the COS, help prepare the CEO for meetings by
sourcing information, ensuring agendas are provided and developing
briefs.
- Help prepare the CEO for conference and speaking engagements
including managing preparation calendar, logistics and coordination
with hosts and travel vendors, research about other attendees,
etc.
- Project and Task Management:
- Assist with strategic initiatives and special projects as
directed by the CEO.
- Execute projects, working with stakeholders to identify CEO's
deliverables and incorporate timelines into the CEO's
workflow.
- Support in activities that exist at the intersection of work
and personal, performing occasional errands as needed.
- Prioritize conflicting needs and handle matters expeditiously
and proactively.
- Demonstrate support and understanding of our value of
journalistic independence and a strong commitment to our mission to
seek the truth and help people understand the world.Basic
Qualifications:
- 10+ years of experience as an executive assistant.
- Experience collaborating with members of an executive office
team.
- Expertise working with the Google suite of tools.
- Familiarity working in a deadline-driven and highly accountable
environment.
- Superior organizational and time-management skills.
- Experience communicating and building relationships with
stakeholders inside and outside the company.
- Experience working with a high degree of professionalism,
discretion and confidentiality.
- Strong creative problem-solving skills and interpersonal
flexibility.Exceptional candidates will also have:
- Experience supporting a C-suite executive.
- Bachelor's degree in business administration, communications or
a related field.The annual base pay range for this role is between
$125,000.00 and $135,000.00.The New York Times is committed to a
diverse and inclusive workforce, one that reflects the varied
global community we serve. Our journalism and the products we build
in the service of that journalism greatly benefit from
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Keywords: New York Times, New York , Executive Assistant to Chief Executive Officer, Executive , New York, New York
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