HR Administrator

Company: Interplace, Inc.
Location: New York
Posted on: April 1, 2025

Job Description:

EMPLOYMENT REQUIREMENTS:Bilingual English and Japanese (Read and Write) MustPosition can be done in either our Manhattan office or Staten Island.Part time.Required Skills:

• Strong verbal and written communication skills - fluent in English & Japanese
• Proficiency with: Excel, PowerPoint, Word
• Demonstrated ability to work collaboratively on a team
• Self-motivated with a willingness to take ownership of issues and their resolution
• Detail oriented with good organization skills
• Excellent administration and organizational skillsJob Summary:Office Management:
• Ensure the office environment is appropriate to support the business function
• Professional environment is maintained
• Support services are functional and stocked appropriately
• Management of office costs (control and negotiation)
• Meeting catering
• Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday partyGeneral Affairs/Administrative Support:
• Manage internal Salesforce/Ringi approval process, for purchases and other requests
• Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed
• Maintain supplies
• Coordinate employee training and development programs with the supervisor
• Generate EEO-1 report annually
• Administering and review internal documents for approval
• Support subsidiary entity as the regional headquarter
• Arrangement for the business cards
• Office environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)Human Resources:
• General HR Admin; administer all current employee documentation.
• Support Recruiting with scheduling interviews and other recruiting activities as required
• Support employee enrollment, change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.
• Participate in new hire orientation as needed
• Process optimization and improvement
• Development, implementation and administration of new tools to support the HR and Operations function and wider organization
• Following local laws and business requirement changes pertaining to covid-19
• Coordination of Visa procurement and renewal of Local and expat employeesExecutive Secretary to CEO and Head of HR tasks: 30%
• Schedule management
• Incoming phone call screening
• Book travel and coordinate logistics
• Arrangement of business lunch/dinner meeting
• Organizing meeting documents
• Visitor support
• Management of listing of year end greeting card recipients
• Recording list of visitor information (name, company, title, date and time)
• Other tasks requested by the member of the department
• Submit expenses and purchasing orders
• Join meetings and calls as needed to take notes and track action items
• Other tactical and strategic tasks assigned by the CEO or head of HRSchedule: Monday-Friday 9-4 including a one hour paid lunch break
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Keywords: Interplace, Inc., New York , HR Administrator, Human Resources , New York, New York