Grants Administrator
Company: Simons Foundation
Location: New York
Posted on: March 8, 2025
Job Description:
Grants AdministratorPOSITION SUMMARYThe Simons Foundation (SF)
Life Sciences and Neuroscience Collaborations Grants Administrator
is responsible for providing administrative support for pre- and
post-award activities to the Life Sciences and Neuroscience
Collaborations portfolio of grants. The Grants Administrator will
oversee the process of contacting grantees and their administrators
to obtain required reporting for the grants team, and in this
position, they must be well versed in SF policies and procedures,
must work independently and must provide long-term ownership of
grantmaking processes. The Grants Administrator must foster good
working relationships, both internally and externally. The Grants
Administrator reports to the Grants Manager of Neuroscience
Collaborations and Senior Grants Manager of Life Sciences.This is a
full-time position located at the Simons Foundation's offices in
New York City. For more information, visit
simonsfoundation.org/careers.ESSENTIAL
FUNCTIONS/RESPONSIBILITIES
- Responds to inquiries from applicants, grantees and institution
administrators and determines responses using knowledge of SF
policies and SOPs to inquiries from applicants, grantees and
institution administrators, as well as judges when to escalate
inquires to Grants Managers, to scienti---c program sta--- or to
the SAM System Administrator.
- Runs the request for applications (RFA) processes for
streamlined award types/RFAs, as needed.
- Comprehensively reviews all letters of intent (LOI) and full
application materials submitted, directly requesting revisions from
applicants as needed.
- Provides administrative support for internal and external grant
reviews.
- Completes annual international award veri---cation process to
determine grantee institutions are eligible to receive funding, as
well as to con---rm all personnel on a grant and institution
o---cials are not on the US Department of Treasury and UN Sanctions
Lists, Terrorist Exclusion List, and/or Interpol Notices.
- Coordinates initial equivalency determination and renewal
process for international grants compliance process via
NGOsource.
- Assist with the processing of award letters and activation of
awards.
- Helps external users troubleshoot the SF online grants
management systems, ProposalCentral and Simons Award Manager
(SmartSimple).
- Assists in grantee institution due diligence process and
review.
- Prepares deliverable and portfolio analysis reports as
needed.
- Provides the ---rst-tier review of ---nancial statements,
progress reports, carry forward, no-cost extension, institution
transfers, termination requests and other deliverables.
- In some cases, manages the ---nal-tier review and approval of
---nancial statements.
- Implements the grant deliverable reminder and submission
process and oversees the tracking of deliverable submission,
---agging areas for review and working to resolve issues or
escalate to the Grants Managers.
- Coordinates directly with internal program and scienti---c
managers/directors throughout the grant life cycle.
- Aids in the creation and maintenance of all program
templates.
- Aids in de---ning, creating, organizing and updating program
and grants team policies and processes.
- Assists with the maintenance of electronic award records in the
online grants management system.
- Actively manages competing priorities to balance
responsibilities and complete assignments in a timely fashion.
- Performs any other duties or tasks as assigned or
required.MINIMUM QUALIFICATIONSEducation
- Bachelor's degreeExperience
- At least 2 years of full-time administrative experience
- Previous experience in grants or in sponsored projects
administration is ideal.Related Skills & Other Requirements
- Excellent interpersonal and organizational skills
- Excellent verbal and written communication skills
- Exceptional attention to detail and task follow-through
- Sound judgment and discretion
- Ability to prioritize, multitask and meet competing
deadlines
- Strong computer skills with pro---ciency in Microsoft Suite,
Word, Excel and Power Point
- Knowledge of SmartSimple, proposalCENTRAL or related award
management system is a plus.
- Eagerness to grow with the position as the organization's needs
evolveREQUIRED APPLICATION MATERIALS
- Please submit a resume and a cover letter detailing your
interest in the position.Compensation & Benefits
- The full-time annual compensation range for this position is
$75,000 to $80,000 depending on experience.
- In addition to competitive salaries, the Simons Foundation
provides employees with an outstanding benefits package.Our
Commitment to Expanding Pathways to Science & Opportunities for
All:Many of the greatest ideas and discoveries come from a diverse
mix of minds, backgrounds, and experiences. The Simons Foundation
is committed to advancing basic science and mathematics to benefit
humankind and expand our collective understanding of our world. As
part of our mission, we support partners, programs, and initiatives
that seek to broaden the scientific community and open pathways
toscienceand mathematicscareers.The Simons Foundation provides
equal opportunities to all applicants without regard to race,
religion, color, age, sex, pregnancy, national origin, sexual
orientation, gender identity, genetic disposition, neurodiversity,
disability, veteran status, or any other protected category under
federal, state, and local law.Our Commitment to Expanding Pathways
to Science & Opportunities for All:Many of the greatest ideas and
discoveries come from a diverse mix of minds, backgrounds, and
experiences. The Simons Foundation is committed to advancing basic
science and mathematics to benefit humankind and expand our
collective understanding of our world. As part of our mission, we
support partners, programs, and initiatives that seek to broaden
the scientific community and open pathways to science and
mathematics careers.The Simons Foundation provides equal
opportunities to all applicants without regard to race, religion,
color, age, sex, pregnancy, national origin, sexual orientation,
gender identity, genetic disposition, neurodiversity, disability,
veteran status, or any other protected category under federal,
state, and local law.To apply, please visit:
https://simonsfoundation.wd1.myworkdayjobs.com/simonsfoundationcareers/job/160-Fifth-Avenue-New-York-NY/Grants-Administrator_R0001772Copyright
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Administrator, Location: New York, NY - 10010
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