Project Administrator

Company: HARDESTY & HANOVER
Location: New York
Posted on: April 1, 2025

Job Description:

Position Title: Project Administrator

Location: New York, New York, United States

Department: Project Manager


Description: H&H is offering an exciting opportunity for a Project Administrator to join our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget.

With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe.

Responsibilities

Coordination and Communication

• Help the project manager with administrative duties and processes
• Schedule internal and external meetings and keep minutes
• Alert the project manager to issues as they arise
• Act as point of contact for the project team and facilitate communication
• Collaborate on stakeholder presentations Invoicing and Commercial Administration
  • Assist PM with project planning and the development of monthly project invoices
  • Assist PM with Vantagepoint resource planning and project submittal data entry
  • Support PM in project progress tracking
  • Support PM in development of monthly progress report and supporting documentations
  • Support PM in development of monthly project invoices
  • Develop contract change orders, time extensions and other commercial requests
  • Support PM in development of subconsultant and subcontractor contracts and agreements
  • Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements Documentation and Record-Keeping
    • Support project team leads on reporting for project completion and performance
    • Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors
    • Prepare and distribute project materials and submittals to clients Quality Management Support
      • Support project team in project Quality management system documentation and Quality Audit process
      • Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors
      • Coordinate with Quality Management team on project submittal dates and changes to project schedules
        
        Requirements:
        • Minimum of Associate's Degree in business administration or related field. Bachelor's Degree in business administration or related field is a plus
        • Excellent oral and written communication skills
        • Excellent organizational and time management skills
        • Working knowledge of project delivery process, flowcharts, meeting minutes
        • Ability to develop a basic understanding of bridge and heavy infrastructure design delivery
        • Ability to learn client-specific commercial requirements and procedures
        • Understanding of applicable firm management and operating policies
        • Computer literate with an ability to master advanced techniques and applications
        • Strong proficiency in MS Office suite of applications and ability to learn other position specific software
        • Excellent oral and written communication skills
        • Excellent organizational and time management skills
        • The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds
        • The employee will perform the duties required in an office environment. Occasional trips to field sites may be required
        • The employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sites
          
          Benefits: Salary range- $50,000-$65,000 annually. Salary commensurate with experience.
          
          We offer a professional work environment, competitive salary, benefits package, and 401(k).
          
          EOE M/F/ DISABILITY/VETS
          
          
          
          
          PI7176784ff32b-37248-36502719

Keywords: HARDESTY & HANOVER, New York , Project Administrator, Other , New York, New York